Title: Education Program Assistant

Location: Upper East Side

Org Unit: Education

Work Days: Monday-Friday

Exemption Status: Non-Exempt

Salary Range: $27.09 - $33.90

As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, provides administrative assistance for institutional educational programs.

Assists with the arrangements and operational coordination of events and activities relating to medical education and credentialing.
Provides data entry, spreadsheet creation/maintenance, electronic file maintenance assistance.
Responds to inquiries from faculty members, administrative staff, graduate staff, and external organizations.
Provides information based on own knowledge or redirects inquiries to other staff, as needed.
Assists in the coordination of residency and fellowship applications, recruitment, and onboarding processes for departmental educational/trainee programs.
Maintains and/or disseminates departmental or functional specific policies and procedures. May also be responsible for creating/maintaining a departmental standard operating procedures (SOP) manual.
Initiates and prepares written correspondence as needed and based on functional needs.
Prepares materials for meetings and presentations.
Assists in the processing of medical student onboarding, Volunteer and Observer appointments.
Maintains integrity of information.

Approximately 2 years of related experience.

Prior working experience in medical or educational environment desired.

Demonstrated organizational skills and ability to pay close attention to detail.
Excellent communication and interpersonal skills to communicate effectively with all levels of staff; both verbally and in writing.
Demonstrated ability to work proactively and independently under self-direction, as well as a team member.
Proficient in MS Office Suite with an emphasis on PowerPoint, Excel, electronic calendar management, email applications, and video and telephone conferencing applications.
Strong customer orientation with advanced organization skills and the ability to multi-task within demanding timeframes.

Standard office work.

Flexibility to work extended hours is essential, as and when required.