Part-Time Office Manager - Law Firm at Strindberg Scholnick Birch Hallam Harstad Thorne

Part-Time Office Manager – Law Firm (15-20 hours per week; 3 day per week minimum)

Main Duties:

· Coordinate hiring process; conduct new hire on boarding; accurately complete paperwork

· Maintain employee records

· Assist with off boarding employees

· Prepare policies and procedures, training materials, and company handbook

· Scheduling and gathering information regarding employee reviews and bonuses

· First line of contact on employee personnel questions/concerns;

· Manage PTO calendars to ensure adequate coverage at all levels

· Manage vendor contracts and make recommendations regarding renegotiating contracts for legal research, billing, IT, various insurance providers (workers compensation, health, malpractice, building), cleaning and maintenance

· Manage registrations licensing and reporting requirements for attorneys

· Overseeing office buildings including: leases (payments, renewals), maintenance, repairs and upgrades

· Make recommendations regarding equipment purchases and upgrades

· Supervision of Bookkeeper projects to ensure timeliness and accuracy

· Interfacing with Bookkeeper to provide partners with financial information (monthly financial statements and/or cash flow forecasts and as needed P and L and balance sheets)

· Make recommendations regarding budgeting and efficiency improvements

· Tracking and aiding collection on past due client balances

· Reconciliation of credit card and employee expenses

Minimum Qualifications & Skills

• 2-5+ years of experience as Office Manager or related experience (i.e., project manager, human resources)
• Proficiency with Word, Excel and Outlook, and Adobe
• Experience in supervising others
• Must demonstrate strong organizational and project management abilities
• Attention to detail, as well as solid problem-resolution, decision-making, and tenacious with follow ups
• Excellent verbal and written communication skills
• Ability to exercise judgment in managing confidential or sensitive information
• Ability to handle diverse personalities.
• Consistently handle situations with tact, maturity and patience, and able to work well under pressure

Preferred Qualifications

• Degree in Business, Management, or related field
• HR experience
• Law firm experience

Starting Pay Range: $20-30 DOE Please send letter of interest and Resume to: [email protected]

Pay: $20.00 - $30.00 per hour

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Ability to commute/relocate:

• Boise, ID 83702: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office Manager or related: 2 years (Preferred)

Work Location: In person