Administrative Assistant - School of Law at Washington University in St. Louis

Washington University in St. Louis

Full-Time

Mid Level

St. Louis, MO, USA

Not defined

26 Mar → 25 Apr

Law School

Job Description

The Administrative Assistant, School of Law will provide general administrative office and event management support to a team of directors within Advancement Programs for the School of Law. The Law Advancement team engages with School of Law alumni, faculty and staff in addition to UA colleagues and strives to advance the mission of Washington University School of Law.

All members of the Law Advancement team accomplish this by cultivating and strengthening relationships with key stakeholders including School of Law administrators, alumni, students and colleagues, identifying volunteer resources and other useful connections, and most importantly, through fundraising.

This position is full-time and works approximately 37.5 hours per week.

This position is in the Department of University Advancement. This position is for the Danforth Campus.

The hiring range for this position is $17.48 - $18.46 per hour.

Job Responsibilities

  • Provide administrative support to assigned directors, including calendar management, telephone support, filing, prospect/donor appointment scheduling and mail processing. As needed, coordinate travel for directors with duties including: managing appointments and itineraries, travel arrangements, prepare trip materials, travel advance requests, and expense statements
  • In cooperation with directors, assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing
  • Serve as a resource for directors in managing special projects which may include, preparing, editing and proofreading documents; preparation of general correspondence; fundraising reports; manage department supplies and equipment
  • Perform other duties as assigned

Requirements / Qualifications

  • Five years of general office and administrative experience

  • High school diploma or equivalent high school certification plus two years of work experience, or an equivalent combination of education and experience

  • Working knowledge of basic office equipment, internet research, and several computer programs, such as Microsoft Office, including Word, Excel, and Outlook

  • Ability to plan and organize time and projects in order to meet deadlines

  • Demonstrated ability to make sound decisions regarding events, logistics, and budgets

  • Excellent oral and written communication skills

  • Ability to handle confidential material

  • Strong interpersonal and written communication skills, including ability to listen, analyze, organize, plan and clearly present detailed information and the ability to foster positive relations with diverse constituencies

  • Ability to thoroughly learn a new database system that will be used on a daily basis

  • Ability to work occasional overtime as needed, including occasional evenings and/or weekends

  • Knowledge of university environment

How To Apply

Apply directly through the LegalJobs website

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