Immigration Associate - 5 Years' Experience at Independent Talent Advisor

Independent Talent Advisor

Full-Time

Jersey City, NJ, USA

Not defined

22 Nov → 22 Dec

Job Description

Experience level: Mid-senior

Experience required: 5 Years

Education level: Bachelor's degree

Job function: Legal

Industry: Financial Services

Relocation assistance: No

JOB DESCRIPTION:
• Our future Colleague will be a member of our Client's General Counsel's Office focused on immigration activities. Working closely with HR, various business areas, and outside counsel.
• The Immigration Specialist is tasked with assisting clients, employees and candidates with immigration procedures allowing for their employee eligibility with our Client.

RESPONSIBILITIES:
• Provide hands-on immigration support and advice to our business hiring managers and HR function.
• Directly working with the candidates and employees in the US and Americas regions to assist in guiding their immigration process
• Track statuses of all sponsored employees and candidates while ensuring each case is progressing as needed
• Obtain necessary reviews for immigration processes including candidate screening, visa renewals, and green card process consideration
• Present business justifications collected from HR to screen sponsorship candidates with immigration law firm
• Maintain open communication with the immigration law firm, including appropriate cadence monthly meetings and ad hoc meetings as needed to stay current on immigration matters
• Interface with onsite contacts in each US office for the handling of physical postings (LCA notices, PERM postings)
• Serve as the SME for employees, candidates, and managers who may be involved in any aspect of immigration-related processes
• Education of stakeholders on immigration policy, regulations, and best practices to ensure desired outcomes
• Review immigration-related invoices for accuracy and tracking to budget
• Maintain immigration employee tracker
• Act as the project manager for large-scale regulatory submissions such as applications for recognition or authorization.
• Provide other paralegal and general administrative support for the regulatory attorney group as assigned from time to time, including conducting research, maintaining well-organized records relating to regulatory matters, preparing meeting minutes and action item logs and preparing other documents including forms, memoranda and presentations.

LEADERSHIP COMPETENCIES:
• Inclusive Leadership: Values individuals and embraces diversity by integrating differences and promoting diversity and inclusion across teams and functions.
• Feedback: Seeks feedback from others, provides feedback to others in support of their development, and is open and honest while dealing constructively with criticism.
• Delegating: Effectively manages tasks and people, taking a practical approach to determine the most effective method of execution while respecting others' expertise and considering others' feelings and working styles.

QUALIFICATIONS:
• Bachelor's degree preferred or equivalent experience
• Minimum of 2 years immigration experience
• Minimum of 5 years of analyst, administration experience or project management
• Excellent organizational skills
• Strong written and verbal communication
• Ability to juggle multiple tasks and prioritize accordingly
• Attention to details and adherence to deadlines
• Collaborative working style
• Experience at a full-service law firm or in-house legal department strongly preferred
• Paralegal certification strongly preferred

Job Responsibilities

  • Our future Colleague will be a member of our Client's General Counsel's Office focused on immigration activities
  • The Immigration Specialist is tasked with assisting clients, employees and candidates with immigration procedures allowing for their employee eligibility with our Client
  • Provide hands-on immigration support and advice to our business hiring managers and HR function
  • Directly working with the candidates and employees in the US and Americas regions to assist in guiding their immigration process
  • Track statuses of all sponsored employees and candidates while ensuring each case is progressing as needed
  • Obtain necessary reviews for immigration processes including candidate screening, visa renewals, and green card process consideration
  • Present business justifications collected from HR to screen sponsorship candidates with immigration law firm
  • Maintain open communication with the immigration law firm, including appropriate cadence monthly meetings and ad hoc meetings as needed to stay current on immigration matters
  • Interface with onsite contacts in each US office for the handling of physical postings (LCA notices, PERM postings)
  • Serve as the SME for employees, candidates, and managers who may be involved in any aspect of immigration-related processes
  • Education of stakeholders on immigration policy, regulations, and best practices to ensure desired outcomes
  • Review immigration-related invoices for accuracy and tracking to budget
  • Maintain immigration employee tracker
  • Act as the project manager for large-scale regulatory submissions such as applications for recognition or authorization
  • Provide other paralegal and general administrative support for the regulatory attorney group as assigned from time to time, including conducting research, maintaining well-organized records relating to regulatory matters, preparing meeting minutes and action item logs and preparing other documents including forms, memoranda and presentations
  • Inclusive Leadership: Values individuals and embraces diversity by integrating differences and promoting diversity and inclusion across teams and functions
  • Feedback: Seeks feedback from others, provides feedback to others in support of their development, and is open and honest while dealing constructively with criticism
  • Delegating: Effectively manages tasks and people, taking a practical approach to determine the most effective method of execution while respecting others' expertise and considering others' feelings and working styles

Requirements / Qualifications

  • Experience required: 5 Years

  • Education level: Bachelor's degree

  • Minimum of 2 years immigration experience

  • Minimum of 5 years of analyst, administration experience or project management

  • Excellent organizational skills

  • Strong written and verbal communication

  • Ability to juggle multiple tasks and prioritize accordingly

  • Attention to details and adherence to deadlines

  • Collaborative working style

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