OFFICE OF THE GENERAL COUNSEL/CILB/ADMINISTRATIVE ASSISTANT I at The State of Florida
Requisition No: 822096
Agency: Business and Professional Regulations
Working Title: OFFICE OF THE GENERAL COUNSEL/CILB/ADMINISTRATIVE ASSISTANT I - 79010854
Pay Plan: Career Service
Position Number: 79010854
Salary: $1,260.00 BIWEEKLY
Posting Closing Date: 02/10/2024
Total Compensation Estimator Tool
OFFICE OF THE GENERAL COUNSEL
CONSTRUCTION INDUSTRY LICENSING BOARD LEGAL UNIT
ADMINISTRATIVE ASSISTANT I - CS
Position Number: 79010854
Hiring Salary: $1,260.00/Biweekly
The Work You Will Do:
Under the direction of the Administrative Assistant III and the Chief Attorney, this position provides administrative support and assists attorneys for the Construction Industry Licensing Board legal team.
Duties include but are not limited to:
- Maintains and updates case management and document management systems with case status information;
- Researches prior discipline;
- Assists in trial preparation including copying exhibits; preparing subpoenas, scheduling court reporters, scheduling witnesses for depositions;
- Assists in preparing case files for board meeting, formal/informal hearing, circuit court presentation;
- Prepares correspondence, memoranda, notices, pleadings, motions and other legal documents related to the activities of the assigned attorney(s),
- Prepares travel authorizations and reimbursements for travel;
- Receives and routes telephone calls.
The Difference You Will Make:
At DBPR, you will always have an opportunity to make a difference in the daily lives of Floridians and the communities where they live and work. As an employee, you help to “make DBPR and Florida great places to do business.” To that end we will invest in you, treat our licensees as valued customers and partners, and uphold laws that protect the public and Florida’s competitive marketplace.
Where You Will Work:
Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
- Flexible Spending Accounts;
- Tuition waivers;
- And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Required Knowledge, Skills, and Abilities:
- Knowledge of law and legal procedures;
- Knowledge of Microsoft Office Suite;
- Knowledge of Versa Regulation;
- Knowledge of OnBase;
- Ability to communicate effectively verbally and in writing;
- Ability to establish and maintain effective working relationships;
- Ability to maintain legal files in an organized, comprehensive manner;
- Ability to multi-task;
- Ability to recognize and act on emerging issues and shifting priorities and
- Ability to prioritize work assignments.
The Administrative Assistant I-CS should possess the following:
- High school diploma or equivalent and
- At least two years of administrative, clerical or legal secretarial experience, preferred
- Note: Preference will be given to applicants with knowledge of Versa Regulation, OnBase and legal secretarial experience.
- Preference will be given to those who can demonstrate one or more of the following: an interest in public service and human resources, a working knowledge of an electronic document records system, familiarity with state purchasing rules, experience managing a main phone line and/or experience working in a Human Resources Office.
NOTE: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.
This position requires a security background check and/or drug screening and participation in direct deposit. You will be required to provide your Social Security Number and date of birth in order to conduct this background check.
Benefits/What We offer
Flexible spending account