Sr. Office Administrator - Law Firm at McGuireWoods LLP

McGuireWoods LLP

Full-Time

Senior Level

Los Angeles, CA, USA

Not defined

30 Dec → 29 Jan

Job Description

We are seeking an experienced Senior Office Administrator/Manager to manage and oversee the daily operations of the McGuireWoods Century City and downtown Los Angeles offices. This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top notch services as well as building and maintaining a diverse environment in which staff and lawyers can thrive. The position is a blend of human resources (direct personnel supervision), operations, administration, facilities, events and hospitality and requires the ability to adapt to changing priorities and demands with little or no notice. Candidates who apply should demonstrate exceptional energy, commitment to service excellence, and leadership in growing a team of diverse support staff professionals.

McGuireWoods LLP is a major U.S. law firm with offices in the United States and Europe. Tracing the firm's roots back to 1834, McGuireWoods has a long history of growth through mergers with predecessor firms in existing markets, as well as client-centered expansion into new markets. Working with clients to develop these strategies, the firm has kept pace with its clients changing needs - and helping them meet their goals. This has been the firm's philosophy for more than 175 years, and it continues to direct endeavors as the firm looks toward the future. For more information, please visit www.mcguirewoods.com. California residents have special rights with respect to personal information. If you are a California resident applying for a position at McGuireWoods, our statement describes your rights and personal information the firm collects.

Job Responsibilities

  • Manage all office operational functions for both Century City and downtown with an emphasis on practice assistant (secretarial) and support staff management, including personnel alignment, performance, evaluations, interviewing, and policy administration
  • Plan and conduct regular staff meetings and office events including client and business development events and charitable-related activities
  • Oversee facility maintenance; serve as liaison with local property management and working with building personnel and appropriate internal contacts
  • Conduct new hire orientation and assess staff training needs
  • Assist in budget preparation and forecasting; report monthly variances
  • Maintain office security protocol and ensure office meets proper business continuity obligations of the firm

Requirements / Qualifications

  • A bachelor’s degree and a minimum of seven years working in a management role in a midsize or larger professional services firm

  • Proven senior-level skills in management, communication, and organization

  • Sound judgment and effective interpersonal communication skills

  • Ability to multi-task and prioritize in a fast-paced, detail-oriented work environment

  • Excellent problem solving and follow-through skills

  • Strong knowledge of Microsoft Office

How To Apply

Apply through LegalJobs

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