Legal Administrator at BOEING

BOEING

Full-Time

Mid Level

Arlington, VA, USA

$50 - $62

29 Dec → 28 Jan

Job Description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company’s Law Department is seeking an experienced Legal Administrator to join the Enterprise group. This position resides within the Law and Global Compliance team and provides administrative support in a variety of legal practice areas and is based in Arlington, Virginia (Long Bridge).

The successful candidate will have demonstrated experience working under limited supervision and perform multiple work assignments concurrently, often within a short period of time while maintaining accuracy and attention to detail. The individual will also work well with others, clearly communicating requirements, expectations and deadlines; asking questions to obtain and share relevant information.

Relocation:
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Vaccination Requirements:
Boeing is implementing new requirements for employees to be fully vaccinated from COVID-19 or have an approved reasonable accommodation based on local legislation in several countries. Please refer here for current vaccination and/or reasonable accommodation requirements, and timelines based on location.

Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

Job Responsibilities

  • Manage calendars, coordinate meetings, teleconferences, WebEx meetings and conferences.
  • Generate, revise, proofread letters, documents, presentations, and correspondence
  • Triage and organize all forms of communication as desired including incoming calls, messages and correspondence received
  • Act as liaison and facilitate communications between the law department and clients, assess urgency of situation and determine appropriate action
  • Coordinate and process domestic and international business travel arrangements
  • Monitor designated business traveler’s logistics and generate expense reports
  • Reconcile corporate credit card charges to ensure timely and accurate reimbursement
  • Review, assess, prioritize monitor status of pending items, follow up and keep attorney/staff informed
  • Verbally and electronically communicate a wide variety of information to multiple audiences
  • Handle appropriately communications of a sensitive and confidential nature
  • Maintain files and correspondence using accepted legal office practices and company record keeping systems and procedures
  • Process invoices, track department budgets and generate reports using spreadsheets and internal legal matter management system.
  • Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
  • Order and maintain office supplies
  • Plan and implement logistics for executive level internal and external events
  • Provide back-up assistance to other Legal Administrators as needed

Requirements / Qualifications

  • Be highly detail-oriented with exceptional organizational skills

  • Be strong at prioritizing activities and performing multiple tasks while maintaining quality, speed and accuracy

  • Be experienced working under pressure and multitasking in a fast-paced environment

  • Exhibit a high degree of professionalism and patience in coordinating various responsibilities and clients

  • Have Experience working independently as well as in a teaming environment

  • Have excellent judgment

  • This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

  • Experience with managing and organizing multiple deliverables and deadlines with minimal direction

  • 3+ years of experience in a previous role where meticulous attention to detail, with emphasis on accuracy and quality was paramount

  • 3+ years of experience in the handling and the safeguarding of proprietary and confidential information

  • 5+ years of experience with Microsoft office suite

  • Associates degree or higher

  • Experience providing administrative support to multiple executives

  • Experience in heavy schedule management and/or travel or event planning

  • Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 7 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).

  • Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

  • Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

  • This position is for 1st shift

How To Apply

Apply through LegalJobs

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